Job title : Human Resources Officer
Supervisor : Operations, Finance, HR, and Partnership Director
Duty Station : Jakarta
Job Type : 1 year
PURPOSE OF JOB
The HR Officer has the function, main duties, and authority to successfully achieve organizational goals related to the EcoNusa workforce system and management.
These functions include coordination of planning, implementation, monitoring, and evaluation, as well as reporting on all activities/programs within the scope of work and responsibility.
ROLES AND RESPONSIBILITIES
- Develop, socialize, implement, and monitor Standards and Procedures, Organizational Work Regulations and Internal Policies which are implemented consistently by all Management and Staff and reviewed periodically according to organizational needs and labour laws
- Carrying out the end-to-end recruitment process according to standards and procedures and provide feedback to hiring managers as needed.
- Carrying out and ensuring the onboarding process (welcoming, induction/orientation, work equipment, etc.) and employee offboarding (exit clearance, final settlement, etc.).
- Responsible in the employment contract management, and prepare work contracts for employees, consultants, interns, and freelance workers timely.
- Responsible for regularly updating the database in the HR system and Google Drive
- Organize and store personnel files properly and easily accessible (contracts, personal data, supporting documents, etc.) and maintain the confidentiality of personnel documents and other information of all employees.
- Coordinate with insurance providers and BPJS for registration and deactivation of employees and submit payments on time.
- Ensure monthly employee tax payment and reporting and provide annual taxes are timely.
- Develop and facilitate a regular staff performance assessment process and facilitate one-on-one discussions if needed.
- Together with supervisor map, analyse and facilitate staff capacity strengthening both general and specific, considering the needs and availability of organizational funds.
- Together with direct supervisor in developing systems and providing analytical reviews and recommendations to improve employee benefit schemes.
- Prepare salary calculations and ensure that monthly payroll runs smoothly.
- Prepare reports on the activities of the HR unit (including staff attendance performance) in a timely and quality manner every month in accordance with established provisions.
- Together with direct supervisor handle any complaints, feedback, and questions from all staff regarding policies and other regulations within the organization.
- Actively communicate and coordinate with regional office heads and managers (at least once a month) regarding employee conditions and matters that need immediate response.
- Plan and facilitate employee wellness and wellbeing needs.
QUALIFICATION AND EXPERIENCES
- University degree from an accredited academic institution in Human Resources, Administration, Psychology or other related academic.University degree from an accredited academic institution in Human Resources, Administration, Psychology or other related academic.
- Minimum 3 years’ experience in Human Resources and Administration.
- Have a comprehensive understanding of HR Standard and Procedures, Tools, and labour laws.
- Have knowledge and experience regarding payroll schemes and employee income taxes.
- Proficient in computer applications; experience working with databases or other HRIS software is an advantage.
- Effective verbal and written communication skills and demonstrated ability to interact professionally with a team.
- Proactive and able to prioritize and organize time efficiently and manage multiple tasks effectively, including the ability to be flexible in responding to change.
- Have attention to details, sensitivity to conditions and situations and responsive in finding solutions.
- Committed to fostering a work culture of mutual respect, collaboration, learning and empowerment.
- Master English and Indonesian, both spoken and written.
WORKING RELATIONSHIP
Internal: Working closely with all the unit within EcoNusa
External: Coordination with third parties such as Government representative (BPJS & Tax
Office), NGOs, Partners, Vendor, etc.
Organizational values: Social and Environmental Justice, Equality, Transformation, Accountability, Integrity, Excellence, and Inclusiveness.
Please submit your recent curriculum vitae and portfolio by email to
recruitment@econusa.id with subject
“Human Resources Officer”” no later than
May 2, 2024.
Note: Only short-listed candidates will be notified
